Terms and Conditions

Terms and Conditions of ‘The Box’Short Film Competition.

The Box Short Film Competition 2015 (“Competition”) is organised by the Out The Box Performance Group (“OTB”, also referred to as the "Competition Promoter") in connection with The Box Film Festival in spring 2015 ("The Box"). By entering the entrants agree to comply with these rules.

The competition is dedicated to encouraging productivity from and collaboration between filmmakers in the community. Entries are accepted for films made entirely within the UK, that are under 15 minutes long.  There is also special category is for locally made films (Berkshire, Hampshire, Wiltshire and Oxfordshire)

There are no age or experience limitations.


1.1 The Competition will begin on 31st January 2014. 
1.2 Entry is open to individuals working alone or groups of up to five persons working as a team, not including any actors performing in the work. 
1.3 Entrants should register their work using our submission partner, FilmFreeway. https://filmfreeway.com/festival/TheBoxFilmFestival
1.4 Entry fees are detailed on the Film Freeway submission site.. 
1.5 All Entries must be the original work of the entrants, and between 3 and 15 minutes long (including credits). Entrants who incorporate any images, writing, music or other creative material where rights (including intellectual property rights) belong to a third party must obtain the third party’s express permission. Entrants may be asked to provide evidence of their ownership of the Entry (and/or the relevant consents and/or licences obtained in respect of their Entry) and should keep dated records of all working materials. 
1.6 Moving image entries that are accompanied by sound recordings whose copyright is not owned by the entrants will not be accepted as a valid entry. Entrants will be asked to re-submit a version that can be publicly distributed. 
1.7  The closing deadline for Competition entries to be received is 31st January 2015 at 12.00am (midnight). The Competition Promoter accepts no responsibility for undelivered / unreadable entries. 
1.8 It is a condition of entry that the winner agrees to their name and biography being made publicly available if they win. 
1.9 All Entries must be submitted in the English language or be supported by English language subtitles. 
1.10 All entries must have been completed within the competition period. 
1.11 Entries previously submitted for competition at past editions of The Box are not eligible for re-submission, unless withdrawn prior to programme announcement or at programmers discretion.


2.1 All entrants acknowledge that the Competition may be sponsored by one or more commercial partners (“sponsors”), as designated by the Competition Promoter. By entering the Competition the entrant agrees for the Competition Promoters and any sponsor to have rights to use its Entry, in particular in the event that it is a winning Entry, for commercial and/or promotional purposes relating to The Box (or a future The Box event) for at least a period of two years following the closing date of the Competition. 
2.2 All sponsors operate strict controls on the use of their names, trademarks and logos. 
2.3 By submitting an Entry entrants agree that they shall not feature any sponsor branding whatsoever without prior written consent of the sponsor. The entrants shall not feature any third party, which suggests that the entrant is endorsed, associated or otherwise affiliated with the sponsor and/or any such third party. 
2.5 Entrants who submit an Entry that contains any trademark or logo or other branding not permitted under these terms and conditions may be asked to re-submit their work without such branding. Failure to do so will result in the entry being deemed invalid.


3.1 Entrants retain ownership of their Entries submitted into the Competition (subject always to third party rights in the Entry). 
3.2 Without prejudice to clause 2.1, by submitting an Entry, entrants grant the Competition Promoters and the relevant sponsor a non-exclusive license for the duration of copyright protection to reproduce or distribute a reproduction of their Entry in all media in order to promote, or act as a historical record of, the Competition; for commercial and/or promotional purposes relating to The Box (or a future The Box event) ; and/or for future film festival events or future general promotional purposes.


4.1 The Box will appoint a panel (“Panel”) that shall be composed of judges who in their sole discretion have the appropriate qualifications to judge the work (which may include representatives of any sponsor). Entries will be considered in accordance with the Competition’s selection criteria. These are: 
An excellent creative idea 
Excellent craft or execution 
4.2 The Panel will be asked to create a shortlist of Entries to act as a final shortlist for consideration for the final prize. This shortlist will be termed Best of Year. From this shortlist, a prize will be awarded to one overall winner whom the Panel considers, in its sole discretion, to be the best Entry. 
4.3 The Panel is not limited in the number of prizes it can award and similarly there is no guarantee that the Panel will award a prize if they do not feel that work is of the standard required. 
4.4 General feedback will be gathered from the Panel. This will be available to view on the Competition website when the shortlist is announced. Individual feedback will not be available. 
4.5 If The Box is made aware of any concerns that an Entry does not constitute the original work of the entrant then in the Competition Promoter has the right to contact the entrant and will ask for evidence of the entrant’s assertion to be the creator of the work. Where possible the Competition Promoters will consider the evidence gathered and decide whether to allow the Entry to remain within the contest or to remove it. The Box’s decision is in its sole discretion and is final, and no correspondence will be entered into.


5.1 A maximum of 25 entries will be chosen as a shortlist to be considered for the final prize. 
5.2 The prize is not transferrable reserves the right to provide substitute prize(s) of similar value in the event that the specified Prize is unavailable for reasons beyond its control. Cash or credit alternatives will not be offered. None of the prizes are transferable.


6.1 As a winner, you will release the Competition Promoters, sponsors and their affiliates, partners and employees from any and all liability, claims, demands, and causes of action for third party claims (including intellectual property claims) personal injury and or damage, theft, or loss suffered in connection with this Competition or the use or acceptance of the prize or any portion thereof save where due to the negligence of the Competition Promoters. 
6.1 The Competition Promoters reserve the right to suspend, cancel or amend the promotion and/or review and revise these rules at any time without giving prior notice and by continuing to take part in the Competition subsequent to any revision of these rules, entrants shall be deemed to have agreed to any such new or amended terms. 
6.1 If any provision of these rules is held invalid by any court of law or similar, such invalidity shall not affect the enforceability of any other provisions not held to be invalid. 
6.1 The Rules are subject to English law and any dispute that is not resolved by consultation between the parties shall be referred to the courts of England and Wales.

For any enquiries relating to the Competition please contact the secretary: outthebox.secretary@gmail.com

Version - 29/1/2015